Travel & Expense Specialist
We are the KOSTAL Group, a global, independent family-owned company based in Germany. We develop and manufacture technologically complex electronic and mechatronic products. We employ more than 20.000 people at 53 locations in 21 countries, offering flexible, knowledgeable and customer-focused service.
In Hungary, KOSTAL is building a flagship global business service center to deliver exceptional support across key functions such as IT, finance, controlling, master data, purchasing, sales, sustainability, R&D and HR. This center is focusing on high-value, complex processes and your individual expertise can make a significant impact in shaping KOSTAL’s future and driving global excellence.
The work can be managed remotely – with time-to-time office presence depending on the team’s agreement and the demand of the respective professional area – from any location in Hungary. In case of some company events, office attendance is expected from the colleagues. Technical conditions for working from home are fully in place.
Description
Overall Purpose of Job:
Purpose of the job is to support Travel & Expense implementation and operational daily support to business travel activities at Kostal Europe plus region.
Cooperate and support all activities related to the services between contracted service providers, internal and external stakeholders.
1. Process & Policy Development
Support the design and implementation of a comprehensive end-to-end (E2E) group travel management process.
Contribute to the creation and standardization of travel and expense (T&E) policies in alignment with company objectives and compliance requirements.
2. Cross-Functional Collaboration
Collaborate closely with peer departments (e.g., Finance, Procurement, HR, IT) to ensure seamless T&E project execution and process alignment.
3. Budgeting & Reporting
Prepare regular and ad hoc reports for management to support budgeting and financial forecasting related to travel and expense activities.
Identify and implement cost-saving initiatives and methods to improve operational efficiency.
4. Business Travel Coordination
Manage travel arrangements for employees, including booking train and airline tickets, hotel accommodations, and car rentals.
Handle business travel applications, maintain related documentation, and ensure compliance with internal procedures.
Qualifications
Qualifications & Experience:
Bachelor’s degree in Business Management, Finance, or a related field is preferred.
2–4 years of relevant professional background, ideally in T&E management.
Background in a service-oriented, customer-focused environment; experience within a Shared Services Center (SSC) is a strong advantage.
Familiarity with process standardization and documentation practices is highly beneficial.
A proactive mindset and openness to adopting new technologies to support digital transformation and process optimization.
Benefits
- Flexible working conditions with remote work possibility (in-person presence is required from time to time), you can have a real work-life balance
- Modern, newly renovated, sustainable office with parking space and bicycle storage area in the heart of Budapest
- Supportive, diverse and highly skilled community
- Ability to really make a difference and build new processes from scratch, you can participate in the formation and shape of the BSC processes
- KOSTAL is a dynamically developing company, an independent, family-run business which provides much flexibility
- You can enjoy our value-oriented work culture: we are down-to-earth, appreciative, inspiring and innovative
Join KBS where new opportunities meet the stability of 113 years of legacy at a stable, future-focused company!